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Select Lodging Per Diem if you are creating a per diem expense type that covers only for lodging.

For these types of expenses, a user simply enters a start date and end date, and the totals get calculated based on the lodging per diem rate unit.

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Lodging Per Diem Expense Type:

1. Expand Expense by clicking on the plus signarrow Image Added.
2. Click Expense Type
3. Click on the Add button.
4. Fill in the following fields:
   1. Format Type*: Select Lodging Per Diem.
   2. ID*: Enter an ID for the Expense Type. The maximum length of this field is 20 characters.
   3. Name*: Enter a name to identify the expense type. The maximum length of this field is 100 characters.Description: Enter text to further identify the expense type. This field is limited to 255 characters.
   4. Format Type*: Select Lodging Per Diem.
      1. Image Removed
   5. Expense Group*: Select the expense group from the drop down associated with the expense type.
   6. Icon: Select an icon for this expense type
   7. Restrict Access: 
      1. Yes  Yes - If the expense type will be restricted based on OBS or WBS assignment. This can pertain to a specific group or individual.
      2. No  No - If the expense type will be available for all. 
   8. Require Notes*:
      1. No - Notes field on expense type is optional.
      2. Yes  Yes - Notes field on expense type is required before the expense can be saved.
   9. Allow Modify DescriptionCurrency*:
      1. No - If description field is not needed on the expense type.
      2. Yes  - If description field is needed on expense type and user is able to update the description text. This field is defaulted to the expense type name.
   10. Meals Provided: Enter in a label to be shown to user and also check the box "*Meal Provided" if users will need to inidicate while meals were provided. \
       
       1. Yes - If you want to enable date range copy of the same charge, for example; hotel room for 5 nights.
       2. No - If a date range for the expense is not available.
   11. Grid Grouping - Enter a name that will be used as the heading for this expense type when users enter expenses using the Grid Entry view.Image Removed 
       1. Yes  - If user needs to specify a currency with the amount provided. An exchange rate field will appear if currency is different than users home currency. This is determined on the employee profile.
       2. No - User will not have the option to select a currency and will default to the employee's home currency.
   12. City*: (Note: Yes, must be selected if: this is a per Diem expense type; if an expense policy rule will be created comparing this expense type to the rates in the per Diem tables; or if VAT taxes may apply to this expense type.):
       1. Yes - If employees must select a city when entering this expense type.
       2. No - If no city field will appear for selection when employees enter this expense type.
   13. Meals Provided*: By default, the field is set to No, this is never applicable to Lodging expense
   14. Recurring Charge*:  
       1. Yes- Date Range - If you want to enable date range copy of the same charge, for example; , hotel room for 5 nights.
       2. Yes- Number of Units- If you would like the users to enter a numbr number of units, i.e. the number of days instead of a date range
       3. No - If a date range for the expense is not available.
   15. Allow Modify Description*:
       1. No - If description field is not needed on the expense type.
       2. Yes - If description field is needed on expense type and user is able to update the description text. This field is defaulted to the expense type name.
   16. Description: Enter text to further identify the expense type. This field is limited to 255 characters.
   17. Template Expense Type: This is used for OCR matching. If the receipt can be scanned and recognized as the category selected in this field, it will select the expense type. Online Help - connect a website to the application through the help button at the bottom of the screen.Expense EXPRESS - Select the icon that will be displayed on Expense Express menu.
5. Click Save to save this Expense Type.

* Indicates a required field

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