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A customer will process expense reimbursements using APS' Dollar Abbreviation feature, see Company Income Details screen:
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If Expense reimbursement are posted as a positive number associated with one or more Dollar Abbreviations. Most often only one Dollar Abbreviation in APS is used (e.g. “ExpRmb”). However, a customer can utilize multiple ADP Earnings or Deduction CodesAPS Dollar Abbreviations, be mapped to either Payment typeType, Expense Type Group or Expense Type in DATABASICS.
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Importing into APS
To import into ADPAPS, log into APS as administrator.
NOTE: DATABAICS has the ability to rollback a posted batch as long as it is not processed in ADP APS yet. You may need to contact support@data-basics.com or submit a ticket online to request a rollback to posted expense batch.
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4. Download the CVS file to Downloads folder on your computer. Click Upload when you are ready. Once you have added your payroll file from DATABASICS to your import, select the appropriate file(s) using the check box and click Done.
Expense Posting Example:
Employee Name | Employee_Number | Department | RegHr | OvtHr | ExpRmb | Location |
Jane Doe | 123 | 1000 | 236.43 | 10 | ||
Time Posting Example:
Employee Name | Employee_Number | Department | RegHr | OvtHr | ExpRmb | Location |
Jane Doe | 123 | 1000 | 40 | 4 |
| 10 |
Jane Doe | 123 | 1000 | 40 |
| 100 |