Users can attach receipts directly to expense reports via e-mail, further streamlining the business process and reducing the chance that receipts may be misplaced. These receipts can be attached at the report level, the line level or placed in the user's repository.
...
The email address to send your receipts to depends on your production site, while domain for address is @emailexpense.com. The email address to send your receipts to usually is posted on the ANNOUNCEMENTS page in DATABASICS after you login. is typically posted on the ANNOUNCEMENTS page in DATABASICS. The domain for the address is @emailexpense.com, the email address itself depends on your production site (e.g. s##@emailexpense.com).
If you cannot find the address please contact your administrator.
| Info | ||
|---|---|---|
| ||
|
...
To include the body of the email and attachment to the report, you would need to the can add the following in the subject:
...
Email Receipts to someone else Repository or their Receipt EXPRESS
Now any employee will be A user is able to email attachment attachments to other employee in the same company so the employees' repository - this allows receipts/attachments shows to show up in the Employee’s Repository/Receipt EXPRESS simply by typing the following in the email subject line:
...
if David wants to forward a receipt to Lisa with employee id 93923, he just need to email to s##@emailexpense.com and in the subject needs to type E##93923 and the receipt will be in Lisa’s repository/ Receipt EXPRESS.
This will help all the assistants or travel agencies feature allows travel agents and administrative assistants to forward attachments to other employees' repository directly.
Email Receipts and request for OCR (Version 7.4 and higher
...
: this feature must be enabled on your site)
Now you can request for your receipts to get OCR'ed in advance. To request for your receipt to go through OCR you just need to add one of the following to your email subject.
| Key Option | Description |
|---|---|
| ##OCRRECEIPT | This option is for general receipts to extract Date, Amount, Vendor and Payment Type (Duration between 4 to 8 minutes) |
| ##OCRFOLIO | This option it will OCR your Hotel Folio and extract all the charges and help you with your hotel itemization. (Duration between 5 to 10 minutes) |
| ##OCRINVOICE | This option is for Invoices. (Duration between 4 to 8 minutes) |
Once you email the receipts the system will start the OCR process, and once it is complete you will receive an email.
...