Content Comparison

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Organization Structure

DATABASICS' Organization Structure is comprised of the Operating Unit, Department, Employee, Function, and Location.   Also associated with Organization are Currency, Employee Types, Holiday, Vendor, Time Code (Pay Code), Time Code Validation Rules, and User Reporting Group elements.

The Operating Unit is the highest level within an organization.  Operating Unit can represent any type of cost center entity or company.  An Operating Unit is unique across the entire organization.  For example, Operating Unit may correspond to an organization’s "Divisions".   Operating Unit is a required level of the Organization BreakdownStructure.

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Operating Unit

The Operating Unit is the highest level or "parent" within an organization and it is required within the hierarchical organizational setup. An operating unit is unique across the entire organization and it will support any type of organizational cost center structure.

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Functions are only used in DATABASICS Time and are generally used as a skill classification/cost rate category, but may be used for any purpose. Each employee is can be assigned a default function that will automatically appear on his timesheet. In addition, Time can be configured to allow employees to change their default function when charging time to a WBS. That is, employees mainly perform a default function, but can occasionally will perform a different function.

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The DATABASICS element Location is used to capture specific business sites or if specificity is not required, geographic or political consolidations.  For example, different work/business rules may apply per Location with respect to the length of the workday, weekdays verses versus weekends, etc.  Each employee is assigned to a default location, which can be changed during Time Entry on a per line basis.

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The Work Breakdown Structure (WBS) defines the actual activity for which an employee is recording time and expenses. The WBS allows for 4 levels. The default labels for the WBS are Main WBS, Level 1, Level 2, Level 3, and Level 4; these labels are client configurable under System Options in Admin. Additionally, DATABASICS allows the creation of Types at Levels 1 and 2 of the WBS. For example, if Project is Level 2, the client may wish to have such Project Contract types such as Fixed Cost and Time and Materials. It is possible to have a WBS for one application and not the other, for example having a WBS in Timesheet but not in the Expense Report. Having a WBS is not required, but if one the WBS is usedenabled, only level Level 1 is required.

WBS Level 1 ID's must be unique across the system. The remaining levels only need to be unique within each Level. For example, Client One and Client Two can each be Level 1 ID's. Project One can exist under each Client as a level 2 ID. In addition, Level 3 and Level 4 ID's can be created as global elements, allowing them to be created once and assigned to multiple levels or available for selection by employees during time and expense entry.

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