DATABASICS Expense Reporting system integrates to ADP Payroll to reimburse employee for expense reportsreimbursement.
Expense Type Mapping to ADP Earnings / Deduction Code
ADP Reimbursement of expenses is primarily using the Earnings Code feature in ADP. Most often Expense Reimbursement is one Earnings Code in ADP (e.g. “Expense Reimbursement”). However, ADP Earnings or Deduction Codes can be mapped to either Expense Type Group or Expense Type in DATABASICS.
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DATABASICS will configure a profile to post all approved expenses in the following format:
· · REVIEW CSV - For Manually Quick Entry
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The Post to ADP profile configured in DATABASICS with query to retrieve only approved expense report and reimbursable amount is greater than zero. These queries are fully configurable by the customer depending on the requirements.
REPLACE
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Posting to ADP
Manual Process
Make sure DATABASICS Post Profile is configured as CSV output.
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2. You could schedule the extract or run it as needed. To run the extract go to Admin --> Data Piping → All Profile Task --> click on Run Now for Expense Post to ADP profile.
3. Once it runs it will take you to Job Instances to view the status and once it completed you will be able to download the
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CSV file.
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4. Download the CVS file to Downloads folder on your computer. Click Upload when you are ready. Once you have added your payroll file from DATABASICS to your import, select the appropriate file(s) using the check box and click Done. ADP Workforce Now will bring you back to your unprocessed payroll files.
Importing into ADP Workforce Now Payroll
To import into ADP, log into Workforce Now at workforcenow.adp.com. You will need to have Practitioner or Limited Practitioner rights.
You will need to begin by starting a new payroll cycle. If you have already done so, please skip these steps. Once you have started a new payroll cycle, or if you would like to import your data into an existing payroll cycle, select Process from the top navigation bar. The options will vary depending on your role within ADP Workforce Now. Select Utilities and choose Import. Then select Paydata. Upload the file Select your exported payroll file from DATABASICS that you already downloaded by clicking Add Files. ADP Workforce Now will bring you back to your unprocessed payroll files. Select the appropriate file(s) using the check box and click Other Actions. Click Start to begin processing payroll.
NOTE: DATABAICS has the ability to rollback a posted batch as long as it is not processed in ADP yet. You may need to contact support@data-basics.com or submit a ticket online to request a rollback to posted expense batch.
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